You are the Office 365 administrator for your company. The company uses Office 365 Pro Plus and has multiple Microsoft SharePoint Online sites.
The company recently started a project that requires employees to collaborate with external users on the development of a set of documents that are stored in a team site.
You need to ensure that external users can access and edit the documents without affecting the security of other content.
What should you do?
A. Create a new SharePoint team site and share it by using the Share function and adding the external users to the Visitors group.
B. Share the existing SharePoint team site by using the Share function and adding the external users to the Contributors group.
C. Create a new SharePoint team site and share it by using the Share function and adding the external users to the Contributors group.
D. Share the existing SharePoint team site by using the Share function and adding the external users to the Visitors group.
Answer: C
Explanation:
Explanation/Reference:
Explanation:
SharePoint Online gives us the ability to share individual documents or sites with external users provided that sharing is enabled at the higher levels, parent sites, site collections, tenant.
In this question, we need to share multiple documents with external users and ensure that the external users can access and edit the documents without affecting the security of other content.
To edit documents, the external users will need Contribute access (by way of membership in the Contributors group). To ensure that other content remains secure, we need to ensure that the other content cannot be accessed by the external users. We can do this by separating the documents that should be accessed by the external users into a separate site. Therefore, we should create a new SharePoint team site, move the project documents to the new site and share the new site.
Testlet 2
This is a case study. Case studies are not timed separately. You can use as much exam time as you would like to complete each case. However, there may be additional case studies and sections on this exam. You must manage your time to ensure that you are able to complete all questions included on this exam in the time provided.
To answer the questions included in a case study, you will need to reference information that is provided in the case study. Case studies might contain exhibits and other resources that provide more information about the scenario that is described in the case study. Each question is independent of the other questions in this case study.
At the end of this case study, a review screen will appear. This screen allows you to review your answers and to make changes before you move to the next section of the exam. After you begin a new section, you cannot return to this section.
To start the case study
To display the first question in this case study, click the Next button. Use the buttons in the left pane to explore the content of the case study before you answer the questions. Clicking these buttons displays information such as business requirements, existing environment, and problem statements. Note that the information displayed on the All information tab is identical to the information displayed on the subsequent tabs. When you are ready to answer a question, click the Question button to return to the question.
Overview
Fabrikam, Inc. is a medical billing clearing house that recently migrated from on-premises services to Office 365. The company has two offices. One office is in Atlanta, and one office is in Chicago. Accounting, IT, and claims department users are located in the Atlanta office. Enterprise E3 licenses are assigned to all users. The current Site Collection administrator is Admin1.
Sales department users are located in the Chicago office only. The sales department plans to offer quarterly sales reviews with existing and potential customers. Up to 2,000 people are expected to attend each meeting.
All users have access to the following Office 365 services:
Office 365 ProPlus
Microsoft SharePoint Online
Microsoft Exchange Online
Microsoft OneDrive for Business
Microsoft Skype for Business
Business Requirements
Document sharing policy
Documents shared externally must not contain personally identifiable information (PII). Sharing for any documents that contain PII must be blocked automatically.
Quarterly review meetings must be recorded and made available online for later viewing.
Office applications
You identify the following requirements for supporting Office applications on all corporate devices:
Users must not be able to download previous versions of Office.
Office updates must be available to users as soon as they are available.
Windows and macOS devices must have access to production-ready 2016 versions of Office
applications.
Atlanta office
You identify the following requirements to support users in the Atlanta office.
Users in the Atlanta office must not have access to any documents shared by the sales department.
External sharing must be disabled.
Users must access SharePoint Online by using the URL https://fabrikam.sharepoint.com/sites/atlanta
Sales department
You identify the following requirements to support users in the sales department:
Users in the sales department must be able to share documents externally by using guest links.
External users must not be required to sign in when visiting a guest link.
Access SharePoint Online by using the URL https://fabrikam.sharepoint.com/sites/chicago
A legal disclaimer must be added to all outgoing emails.
Team members must be able to invite external users to dial into a conference by using a land-line or
mobile phone.
Accounting department
The accounting department must be able to set permissions for their own sites. User accounts named User1 and Admin1 must be notified if the storage for accounting users reaches 80 percent of the 1 terabyte (TB) limit.
You are unable to configure storage for the accounting department. The Site Collection ribbon for the accounting department site collection is shown below.
Claims department
The claims department frequently receives email that contain attachments. The approved list of attachment types includes:
JPEG
PNG
Other attachment types must be removed from email messages. If an attachment is removed, the original sender must be notified that their attachment was removed.
IT department
The IT department must be able to create eDiscovery cases. You must use eDiscovery to search email and conversations in the tenant.
eDiscovery case
The IT department must manage an eDiscovery case for the claims department. You must add the following user accounts as members of the case:
ITUser1
ITUser2
ITUser3
The case must have a hold placed on the Claims1 mailbox.